To__Name of Employee__
N O T I C E
Company records and reports show that you have been remiss in your duties and responsibilities to the Company by committing the following acts that are inimical to the interest of the Company and its customers/clients, particularly in the following instances:
(Specific Violations and/or Offenses)
Please explain in writing, within _________ (____) days upon receipt hereof, why you should not be subjected to appropriate disciplinary action in connection with the foregoing acts and misconduct.Failure to respond within the period given will be construed as a waiver of your right to be heard and the investigation on the foregoing matter will proceed.In the event that after due investigation the imposition of disciplinary actions is warranted, same shall be made known to you.
Furthermore, considering the nature and gravity of the offense charged and the sensitivity of the nature of the work you are currently occupying which is a position of trust and confidence that gives you access to confidential files and documents that will be involved in the investigation, you are hereby placed under PREVENTIVE SUSPENSION effective immediately and for a period of thirty (30) days while this matter is being investigated.
Please give this letter your immediate attention.
Very truly yours,